Every hour, meal, and program — in one place.
AIMTrack replaces the spreadsheets and group chats AIM uses to run volunteers, programs, and food distribution. Built for the field. Made for the team.
- Mobile-first
- Role-based access
- CSV exports for grants
- Built with AIM staff
Running a ministry shouldn't feel like running IT.
Most nonprofits stitch together spreadsheets, texts, and PDFs. AIMTrack replaces all of it.
Spreadsheets everywhere
Volunteer hours in one sheet. Distributions in another. Nobody's sure which is current.
Updates lost in chats
Sign-ups happen in group texts. Half the team finds out the day-of.
Grant reports take days
Pulling hours, meals served, and program attendance means a week of manual work.
Everything the AIM team needs.
Nine tools that replace a stack of spreadsheets and group chats.
Events & shifts
Plan service events, define shifts and roles, and let volunteers sign up.
Volunteer hours
Log hours from a guided wizard, link them to events, and approve in one click.
Food distribution
Record pounds given out, individuals served, and households supported.
Programs
Run program sessions, manage enrollment, and track attendance per person.
People CRM
One record per person — volunteer hours, program enrollment, and impact.
Reports & exports
Roll-up dashboards plus CSV exports for grants and board reporting.
Donations
Track in-kind and monetary giving with auto-generated acknowledgement letters.
Change log
Field-level audit trail across people, hours, donations, and programs.
Live overview
A single dashboard that rolls up the week, month, and year as it happens.
From shift to report in four steps.
Plan
Create an event, define shifts, set how many hands you need.
Sign up
Volunteers claim shifts from their phone — no app to install.
Serve
On the day, staff check people in and log hours from the field.
Report
Export grant-ready CSVs in seconds. Done.
Shaped around how AIM actually works.
Per-page permissions mean staff only see the sections they need. Admins keep the keys; coordinators get their workflows; volunteers log hours without the clutter.
- Role-based accessAdmins grant page-by-page access to each staff member.
- Private by defaultAll operational data is locked behind sign-in with row-level security.
- Made for the fieldWorks on phones, tablets, and desktops — no install needed.
- Fast where it countsServer-rendered pages, instant search, snappy on slow connections.
One app, three jobs done well.
For admins
Grant access, audit changes, pull the numbers the board asks for.
- Page-by-page permissions
- Full change log
- One-click CSV exports
For coordinators
Run your program without chasing spreadsheets across three apps.
- Event + shift scheduling
- Attendance tracking
- Distribution logs
For volunteers
Sign up for shifts and log hours from your phone in under a minute.
- Mobile sign-up
- Guided hours wizard
- No app to install
"AIMTrack turned a Sunday-night spreadsheet ritual into a five-minute review. Our team finally spends time on people, not paperwork."
Common questions
Who is AIMTrack for?
Atlanta Inner-City Ministry's staff, coordinators, and volunteers. Access is invite-only.
Do I need to install anything?
No. AIMTrack runs in any modern browser on phone, tablet, or computer.
Where does our data live?
In a private, encrypted database. Every record is protected by row-level security and a full change log.
Can we export data for grants?
Yes. Every section has one-click CSV export so you can hand numbers straight to grant officers.
Ready to get back to the work that matters?
Sign in to start tracking hours, programs, and distributions today.